University Updates on Coronavirus (COVID-19) & Travel Restrictions

This webpage has been established to act as the main location to update our Friends University community of any changes or pertinent information you need to know. It can be accessed at www.friends.edu/coronavirus. We encourage you to share this page and check it daily.

A COVID-19 FAQ for Students has been created for frequently asked questions that students may have.

Below are quicklinks to the latest updates:

May 4, 2020 COVID-19 Student Relief Packages

Dear Students,

We have been diligently working to create the best possible COVID 19 relief packages for you. Thank you for your patience during this unprecedented time as we evaluate various guidelines and resources to determine how we could best support you. We are pleased to announce several opportunities for you to receive financial assistance. These relief funds come through a variety of sources and the funds will be distributed to those who qualify. Please read this information carefully.

Spring Room and Board Credits

If you paid for on-campus housing for the Spring 2020 term and/or purchased a meal plan, Friends will provide a credit to the extent that we are financially able, for the unused portion of these services. When evaluating your credit, please understand that there are still fixed costs associated with residential and dining services even when students move off-campus. Assuming you moved off-campus on or before April 17, your bill will be credited on or around May 9. If your student bill is fully paid the credit can be refunded to you or applied to the Summer or Fall semester.

CARES Act Stimulus – Direct Payment to Students

Per the federal stimulus package signed into law on March 27, 2020, Friends University is a recipient of federal funds to be passed along to those who have experienced costs associated with the disruption of campus operations due to COVID 19. Friends University is issuing the amounts below to CBASE (traditional) students based on a student’s enrollment status on a completed FAFSA and other federal guidelines:

  • Full-time, living on-campus: $900
  • Full-time, living off-campus: $500
  • Part-time student: $250

These payments will be made to eligible students as defined under the CARES Act to a student who has completed a FAFSA and is enrolled in ground-based educational classes. Students that are enrolled exclusively online are excluded from the grant. Payments will be generated automatically without the need for an application and mailed to your permanent address in the form of a check. This grant may be considered taxable income.

Additional COVID 19 Emergency Funds

Thanks to our donors and federal relief funds we have additional money for special needs up to $500 per person. Funds are available for any student – traditional, or students in our adult or graduate programs, who have an exceptional financial need because of the disruption of campus operations due to the COVID 19 pandemic. Students requesting additional support should complete the grant request form online here and note that it may take several weeks for us to review all the requests.

Please know that we are committed to supporting you as you finish the semester strong. We look forward to having you back on campus as a returning student or to celebrate graduation. Go Falcons!

Sincerely,

Dr. Amy Bragg Carey
President

May 1, 2020 Friends University Campus Reopen Plan

Dear Students:

The Friends University Campus plans to reopen after the Memorial Day holiday. A special Reopen Taskforce has been working to put safety measures in place for the well-being of our community. Based on the health and safety guidance from several state and national sources we have determined the following steps to reopen campus:

  • Summer school classes will be online for the summer semester.
  • Casado Food Service will not be available after May 8.
  • The Library will be closed the remainder of the summer.
  • Campus will reopen after Memorial Day. Offices will begin to reopen in phases beginning in early May. Students may still contact necessary offices by phone or email but are asked not to return to campus until after the Memorial Day holiday.
  • Safe, social distancing, in-person campus tours will resume after Memorial Day.
  • Phased opening will continue until we are fully open in the Fall. Friends University plans to be fully open in the Fall with in-person classes and activities.
  • Until further notice students will be required to wear masks while on campus.
  • Disinfection and sanitation of campus facilities will continue with extra manpower to eliminate possible germs.
  • Hand sanitizer will be available throughout the campus.
  • Temperature checks are being discussed as potential best practices.
  • CDC posters encouraging good hygiene will be posted at each entrance and restrooms.
  • Common areas will be kept closed to continue social distancing and limit gatherings.
  • There will be one point of entry for each building on campus that will require you to sign-in to access the building.

This will be a comprehensive process and we will continue to keep you informed as we navigate through this together. For the most up-to-date information on COVID-19 and Friends University, visit friends.edu/coronavirus. Please reach out to me at president@friends.edu, if you have any questions or concerns. We are anxious to have our students back on campus with the understanding that the health and safety of our Friends community is a priority.

This has been a unique semester and we are proud of your resilience and flexibility as you finish the semester strong. We are here for you and praying for you each day.

Sincerely,

Dr. Amy Bragg Carey

April 22, 2020 Commencement Date Update

Graduating students,

First of all, thanks for your patience with us as we deal with the range of decisions we need to make in the face of the current coronavirus pandemic. We know that the uncertainty has caused many of you anxiety about how you will be able to celebrate your and your classmates’ accomplishments. A joyous occasion, worth a serious celebration. It’s also a significant way for all of us to give thanks for how we’ve worked together to equip each of you (and ourselves) to better “…honor God and serve others by integrating your intellectual, spiritual and professional lives.” Our goal is to make it as joyous as we can under the circumstances.

Early in April, we sent out a survey to every student who had applied to graduate this spring. The results were unambiguous. You want to see and be seen by your friends and professors in person when you receive your diploma and, in the case of graduate students, your hood. Your strong preference for the ceremony is August. We got the message.

Based on your feedback, we are planning commencement ceremonies on August 8, 2020. Our initial plan is to have a hooding ceremony for the graduate students followed by a commencement ceremony.

That being said, please understand that the date is somewhat out of our hands. If the governor of Kansas declares we are not able to hold an assembly of more than a small number of people, we will not have the option to hold a ceremony on August 8. We don’t know what the governor will decide so we are planning as if it will happen on that date. If we cannot gather in early August, we will regroup and come up with plan B as soon as we have clarity about our options.

Please be patient with us as we try to balance our desire for a commencement ceremony with our obligations to our fellow citizens during this pandemic. We care about all of you.

April 16, 2020 Summer Classes Update

Dear Students:

Friends University summer school classes will be offered exclusively online for the summer 2020 semester. The classes will be taught in a remote format online or using Synchronous E-Learning (SEL). Current students wishing to enroll in summer classes may register on the Self Service Banner and are encouraged to speak with their advisor.

For additional information and a list of Friends University summer classes being offered, visit here.

April 14, 2020 Center on Family Living Now Offering Telemental Sessions Update

While the physical Center on Family Living is still closed as a precaution to the spreading of COVID-19, we are now offering telemental health sessions to new clients currently living in the state of Kansas. Sessions will be conducted using video through Zoom or telephone sessions. In order to access Zoom, clients will need a smart phone, tablet, laptop or computer.

Students interested in telemental health may go to the Center on Family Living webpage to request services or call (316) 295-5638.

Students may also contact 2-1-1 for a current list of mental health resources or the main line at Comcare of Sedgwick County at (316) 660-7700. Employees may contact EMPAC at (316) 265-9922.

April 1, 2020 Update: Library Services Update

Edmund Stanley Library is Closed but Digital Library Services Continue

  • If you have any items checked out presently and you receive a three day courtesy notice, if you are able, please just return the item in the library book drop. If you are unable, and if your item becomes due while we are still closed, our circulation staff is currently renewing those items so that no fines will accrue.
  • The library will continue Interlibrary loan services for digital items only. Use online forms or email ill@friends.edu. No physical items may be requested or delivered until further notice.
  • We will be re-instituting online course reserves in support of faculty. Physical reserves may be digitized a few chapters at a time and emailed to faculty to put into Moodle courses. Please email jeannie_hartley@friends.edu with your requests.
  • Students don’t forget Ask-a-Librarian! If you need help or have questions, please email: askalibrarian@friends.edu.
  • Remember FriendLiCat for your online information needs.

We want the library to continue to serve as your pathway to academic success. Please let us know if there is anything more we can do for you.

Take care, be safe, and wash your hands.

Your Library Team

March 31, 2020 Update: Updated Grading Policy

Dear Students:

Friends University has updated the academic policy for choosing the Pass/D/Fail (P/D/F) option instead of the traditional grading scale. This is an option for students to consider. We advise all students to consult with their academic advisor, Academic Success Coach, instructor, coach, financial aid or others to ensure they are making the best decision. These decisions take time and under the unique COVID-19 circumstances, the deadline for the P/D/F option has been extended to May 18, 2020.

The new alternate grading policies are listed below and are in effect as of March 30, 2020. Students must complete the Alternate Grading form which requires an advisor signature. All Alternate Grading forms must be submitted to registrar@friends.edu no later than the May 18, 2020 deadline.

Spring 2020 Grading Policy Exceptions

Students may elect to convert current courses to a Pass/D/Fail grading system through the end of the Spring 2020 Term. The deadline to convert to this alternate grading system will be May 18, 2020.

The last day to Withdraw from a 16-week Spring 2020 class with a WD has been extended to Sunday, April 12, 2020.

The Spring 2020 Grading Policy Exception is in place for the Spring 2020 semester only.

Updated Grading Policy

Undergraduate students may apply up to 15 credit hours taken on an alternate grading system toward a bachelor’s degree. These hours may fulfill major, general education or elective requirements. Students electing this alternate grading system must so indicate before the end of the add/drop period of the term in which the class will be taken.

Courses on an alternate grading system will indicate grades of Pass, D or Fail (P/D/F). A passing grade (P) will be assigned for a grade of C or above and will not affect the student’s grade point average.

March 27, 2020 Update: Limited Computer Lab Hours

Beginning Monday, March 30, a Mac lab (room 210) and a PC lab (room 211) will be open on the 2nd floor of the Business and Technology building for students who do not have access to a computer or internet connection. The hours of operation are Monday-Friday from 11 a.m. – 3 p.m. The labs will not be open on the weekends at this time.

Students are required to check-in and check-out of the labs. The labs will enforce the local Stay at Home order guidelines for exceptions and maintain strict social distancing and cleaning protocols.

Please direct questions to toby_carver@friends.edu.

March 26, 2020 Partial Shutdown for Faculty & Staff Extended Update

Dear Faculty and Staff:

Thank you for your patience and flexibility as we continue to navigate these uncharted circumstances. I am proud of how our Friends community has come together to continue operations with all the unknowns and ever-changing information. We have most staff working remotely and some staff reporting intermittently to campus to serve our students. At this time, the partial shutdown for faculty and staff has been extended through Sunday, April 5. Please stay tuned for further decisions on who will be needed to come back to campus to work after this time.

I appreciate each one of you and I want to support you as best I can. I look forward to when we can be together again and until then, please know I am praying for you and your families to stay safe and healthy.

Sincerely,

Dr. Amy Bragg Carey

March 25, 2020 Student Refund Update

(updated 4/13/2020)

To all students, faculty and staff:

Grants or credits will be provided to students who move out of their residence hall and return to their permanent residence. Grants or credits for residence halls or meal plans will be calculated on a prorated basis  (Commuter meal plans may also be included.) We appreciate your patience as we receive guidance on the appropriate manner in which to deliver this process.

Please note: There will be no tuition refunds since we plan to help you finish the year strong and online!

Vernon Dolezal
VP of Finance

March 19, 2020 Fine Arts Update

Dear Friends University Fine Arts patrons:

We want to take this opportunity to thank you for your understanding and patience as we navigate the uncharted waters of the COVID-19 Pandemic. In light of the most recent guidelines that Americans should not gather in groups, we have made the difficult decision to suspend all on-campus performances through the end of the semester. This brings us much grief as we know how hard students, faculty and staff have been working on their upcoming performances. However, safety for all is our number one concern so this step is necessary at this time.

Please note that though on-campus performances will no longer take place, some performances, such as student recitals, may be recorded and/or live-streamed to the public. Keep an eye out on our Facebook page for up-to-date announcements on these performances.

As you are aware, the pandemic is hitting the economy hard, and Friends University is no exception. If you have purchased tickets to any of our upcoming shows, we humbly request you consider it a donation to the Fine Arts Division. If you prefer to be refunded, we will happily fulfill your request, no questions asked. Please reach out to the box office at finearts@friends.edu.

We understand uncertainty can be difficult so we thank you again for your understanding and continued support of our programs. Please continue to follow the COVID-19 updates at friends.edu/coronavirus for the most up-to-date Friends University information.

With warmest appreciation,

Dr. Joan Griffing

Tim and Gail Buchanan Endowed Chair of the Fine Arts

Professor of Music – Friends University

March 19, 2020 Travel Mandates

Friends University students, faculty and staff will adhere to new KDHE travel mandates

KDHE has issued the following new guidelines regarding travel for individuals who have traveled on or after March 15 to hot-spot locations. These individuals are mandated to follow the 14-day home quarantine procedures. Friends University students, faculty or staff who have traveled to the wide-spread COVID-19 areas will not be allowed on campus or in residence halls until the 14-day quarantine has been completed. In the event a student is in quarantine during the specified move out days, they can contact Residence Life at reslife@friends.edu to schedule an alternative time to retrieve their belongings.

The following locations are considered hot-spot areas and require the 14-day quarantine:

  • Massachusetts and Rhode Island on or after April 30
  • Connecticut on or after April 6.
  • Louisiana on or after March 27.
  • Colorado on or after March 27.
  • Travel to New York on or after March 15.
  • Illinois or New Jersey on or after March 23.
  • Travel to Eagle, Summit, Pitkin and Gunnison counties in Colorado in the week prior to March 15 or after.
  • Cruise ship travels on or after March 15.
  • International destinations on or after March 15.

For more information on KDHE travel regulations and proper quarantine procedures, visit https://www.ksal.com/new-kdhe-mandate-for-kansas-travelers/.

March 19, 2020 Center on Family Living Update

We know that change and uncertainty can be hard. If you would like to talk to a counselor or seek mental health assistance, students are advised to call 2-1-1 for a current list of mental health resources or the main line at ComCare of Sedgwick County at 316-660-7700. Employees can contact EMPAC at 316-265-9922. More on the Center on Family Living can be found at the Center on Family Living webpage.

March 18, 2020 Friends University Coronavirus Update

Dear Friends University Community:

The COVID-19 Pandemic is nothing we have ever experienced before, and we are responding to the ever-changing recommendations and guidelines to keep everyone safe and healthy. I write to inform you – as we follow the latest federal and state guidelines that Americans should not gather in groups of more than 10 people – how this will affect Friends University for the remainder of the spring semester. Our goal is to finish the semester healthy and strong and we will work together as a community to do so.

Please find the following important information you need to know:

  • Friends University will move all classes to an online instructional format beginning March 30 for the remainder of the spring semester. Please stay in close contact with your professors to complete your classes for credit. If you need technology assistance with your classes, reach out to helpdesk@friends.edu.
  • University housing residents who are away on spring break should not report directly back to their on-campus residences. An email will be sent from the Office of Residence Life on Thursday, March 19, with the necessary information to schedule a move-out time between Saturday, March 28 and Sunday, April 5. Time slots will be enforced to ensure appropriate and safe social distancing.
  • We do understand there will be exceptions to students remaining in residence halls and students must complete the on-campus housing request form here to request an exception to stay in on-campus housing. Exceptions being considered are:
    • International Students
    • Married/Family housing
    • Students with a permanent address in an area heavily affected by COVID-19
    • Students who reside with a family member/guardian with health issues that puts them at increased risk of COVID-19
    • Students without the ability to return to their permanent residence due to other documented circumstances.
    • Students who are considered independent.
    • Students who do not have a permanent long-term address.
    • Returning home will prevent the student from accessing their courses remotely because of insufficient internet and technology capabilities.

*Students approved for an exception will be required to sign a waiver to stay living on-campus. Dining options on campus will be significantly limited, primarily to grab-and-go options at Casado Dining Hall.

If you are among those students who did not leave campus for spring break and are here at this time, we will support you in your scheduled move-out process with the objective to have this process completed as soon as possible. Please contact reslife@friends.edu to schedule a checkout this week or if you have any housing questions.

  • Not only have our students been affected by COVID-19, but the majority of our faculty and staff are now working remotely as well. That said, Friends faculty and staff are readily available to assist our students and can be reached by email or phone.
  • Friends University Commencement events scheduled for May 9 will be rescheduled at a later date. We want to recognize the accomplishments of our graduates and we look forward to celebrating them. Watch for more information to follow for graduation festivities.
  • Our administrators are working with the proper agencies to best determine how unused housing and dining plans will be adjusted.
  • University events have been suspended through the end of the semester.
  • We know that change and uncertainty can be hard. If you would like to talk to a counselor, students can contact the Center on Family Living here and employees can contact EMPAC at 316-265-9922.
  • Please continue to practice good hygiene and take care of yourself.

Our primary concern is the health and safety of our Friends Community. Although this is not what we planned for our spring semester, we will continue to serve our students to the fullest during these unprecedented circumstances. I appreciate your patience as we navigate through these unchartered territories. Please continue to follow the COVID-19 updates at friends.edu/coronavirus for the most up-to-date Friends University information. And please know that I continue to pray for each of you and for all those affected by the Coronavirus. Despite the “social distancing” requirements, our connections are eternal as members of the body of Christ and the Friends University family.

Sincerely,

Dr. Amy Bragg Carey

March 17, 2020 Friends University Coronavirus Update

In compliance with yesterday’s White House briefing stating Americans should not gather in groups of more than 10 people due to the coronavirus, Friends University faculty and staff will be working remotely effective immediately through March 29 and the campus is closed to visitors until further notice. All students are currently on spring break which has been extended through March 29 and then they will be taking their classes online March 30 through April 3.

March 16, 2020 NAIA Cancels 2020 Spring Sports Season

KANSAS CITY, Mo. – Due to the growing state of emergency of COVID-19, along with recommendations from the Center for Disease Control, the NAIA has made the decision to cancel the 2020 Spring Sport season, effective immediately, the organization announced today.
“All possible scenarios that would have supported a spring sports season were seriously considered by multiple NAIA governance groups,” said NAIA President and CEO Jim Carr. “However, the growing state of emergency due to COVID-19, as well as the Center for Disease Control’s recommendation yesterday to limit gatherings to fewer than 50 people for eight weeks, meant we could not in good conscience move forward with the spring sports season and championships.”
In an effort to provide relief, no spring sport student-athlete will be charged a season of competition. Any spring sport student-athlete who was enrolled full-time in 2020 will be awarded two additional semester terms of attendance or the equivalent.
“We are obviously disappointed for our student-athletes and staff that our spring sports season will not reach a conclusion, but the safety and well-being of our student-athletes, staff and campus community is of the upmost importance”, said Dr. Rob Ramseyer, Friends University Athletic Director. “We appreciate the decision of the NAIA to grant our student-athletes an extra year of eligibility and not charge them with competing this season.”

Stay tuned to www.friendsathletics.com and our athletic social media accounts for any further updates and info.

March 14, 2020 Bookstore Update

The Friends University bookstore will remain open for students who need to purchase textbooks and other supplies. During the week of March 16th-20th, the bookstore will be open from 10 AM until 2 PM each day. In addition, the bookstore website is offering FREE GROUND SHIPPING on all orders. Please go to https://www.bkstr.com/friendsstore for updates and to shop online.

March 13, 2020 Dining Services Update

Dining Services On-Campus:

March 13: Dining Hall closes for Spring Break per schedule.
Monday, March 16th – Friday, March 20th: Lower Casado options will be open each day from 11am-1pm. Freddy Bucks, cash, credit accepted.
Monday, March 23rd: Upper Casado Dining Hall re-opens with normal hours for breakfast, lunch and dinner. (Lower Casado options will be assessed depending on numbers on-campus)

March 13, 2020 Athletics Update

The KCAC has made the decision to suspend all Athletic events indefinitely, effective immediately.

This includes all athletic-related practice, travel, and competitions for all member institutions.

Protecting the health, safety, and well-being of student-athletes is the conference’s highest priority. The KCAC Board of Presidents views this decision as the necessary step in addressing the public’s concern with the COVID-19 Coronavirus outbreak.

The KCAC Board of Presidents will communicate frequently in the days ahead to determine when and if the suspension can be lifted. The KCAC will continue to work closely with the National Association of Intercollegiate Athletics (NAIA) in determining when and if NAIA Spring 2020 Championships will be played.

In considering when and if the suspension can be lifted, conference officials will look to establish a date when practices can resume, followed by a subsequent date when competitions can resume.

Stay tuned to friendsathletics.com to follow this rapidly developing situation.

Information from the KCAC was used in this release.

View the Friends Athletics website post here: http://www.friendsathletics.com/article/3375.php

March 12, 2020 Fine Arts Update

Greetings,

With the spread of the Coronavirus (COVID-19) and with our primary concern being the safety of all, the Friends University Fine Arts department has made the decision to cancel all on-campus public concerts/shows happening now until April 6th. Some events may be rescheduled or moved to another location but further information will be sent out if that is the case.

Please note the following events are affected:

  • Singing Quakers Home Concert (March 28-29)
  • Chamber Music of Gwyneth Walker (April 1)
  • University Community Orchestra concert (April 1)
  • Concert Choir and Wichita Community Children’s Choir (April 2)
  • Student Directed One-Acts (April 3-4)
  • Judy Dove Gallery Opening (April 3)
  • All free dance classes

Thank you for your understanding as we navigate how to best move forward.


If you have any questions, please contact the box office at 316-295-5677 or finearts@friends.edu.

March 12, 2020 Update

Dear Friends University Community:

With careful planning and guidance from the CDC and health officials, the Friends University Administration has been monitoring closely the spread of the Coronavirus (COVID-19). Our primary concern is to keep our students, faculty, staff and community members safe and do what we can to limit person-to-person exposure to help prevent the spread of the Coronavirus. There have been no reported cases in Wichita and a limited number of cases in Kansas, however we feel it is in the best interest of our community to extend spring break by one week for students. The campus will remain open and faculty and staff will continue to report to campus as normal. Students as you prepare to leave campus for spring break, here is what you need to know:

    • Spring break has been extended by one week from March 14-29 for ALL Students.
    • All classes will resume on Monday, March 30 in an online format. At this time face-to–face classes will resume on Monday, April 6, although there is a possibility that some, if not all of our courses could be adapted to an online or alternate mode of delivery.
    • Students need to watch their campus emails and check Moodle for communications from their professors as specific class requirements may vary from class-to-class.
    • Students are encouraged to return to their permanent residence. In the event students are unable to return to their permanent residence, the residence halls will be open with limited food service.
    • KCAC athletic events MAY be suspended temporarily. More information will follow as it becomes available.
    • Continue to watch the Friends University website, www.friends.edu/coronavirus for more updates.

Please be sure to exercise good hygiene and take care of yourself. Your assistance in maintaining good health and limiting the spread of the virus protects our community. Please keep those who have been affected in your thoughts and prayers. For further questions or concerns, please email health@friends.edu.


Sincerely,
Dr. Amy Bragg Carey

March 9, 2020 Update

Dear Friends University Community:

This webpage can be accessed at www.friends.edu/coronavirus and has been established to act as the main location to update our Friends University community of any changes or pertinent information you need to know. We encourage you to share this page and check it daily. For more detailed and up-to-the-minute information, please review the Coronavirus information on the CDC website here or the Sedgwick County Health Department website here.

As you are aware, the Coronavirus (COVID-19) and other influenzas have been reported in the United States and around the world. While this is a cause for heightened awareness of flu symptoms, it is not cause for panic.

We understand you may have questions and concerns regarding the COVID-19 outbreak. Our response team is monitoring the Center for Disease Control (CDC) recommendations and working closely with the Sedgwick County Health Department to make any necessary decisions about our institution if the need arises. We will continue to keep you updated with new information as it becomes available to us.

As we look forward to spring break and the approaching travel season, we encourage your assistance with everyday CDC recommended preventive actions to help prevent the spread of respiratory diseases and germs, including:

      • Avoid close contact with people who are sick.
      • Avoid touching your eyes, nose, and mouth.
      • Stay home when you are sick. If you have a positive flu test, honor the 5 days after symptoms started rule. Do not come back to school until you have waited the full 5 days.
      • Cover your cough or sneeze with a tissue, then throw the tissue in the trash. When a tissue is not available, cough or sneeze into your elbow or shoulder.
      • Clean and disinfect frequently touched objects and surfaces using a regular household cleaning spray or wipe.
      • Wash your hands often with soap and water for at least 20 seconds, especially after going to the bathroom; before eating; and after blowing your nose, coughing, or sneezing. If soap and water are not readily available, use an alcohol-based hand sanitizer with at least 60% alcohol.

Coronavirus can have flu-like symptoms including mild to severe respiratory illness with fever, cough, difficulty breathing and may appear 2-14 days after exposure. If you suspect flu-like symptoms, contact your medical professional immediately.
If your travel destination takes you to a CDC Level 3 location, we respectfully request a self-imposed 14-day isolation period and refrain from returning to campus before the 14-day period is over.

Our primary concern is for the health and safety of the Friends University community. In the event there are significant changes, our response team has specific action plans in place to proactively respond to the health and safety needs of our community. We will continue to closely monitor the Coronavirus and update as needed.

For questions or concerns, please feel free to email us at health@friends.edu.

Sincerely,

Dr. Amy Bragg Carey