Rights and Responsibilities

It’s important to know your rights and responsibilities as they relate to applying for and receiving financial aid from the university.

As a financial aid recipient, you have a right to:

  • You have the right to privacy. All records and information submitted with your application for financial aid are confidential, and subject to legal requirements concerning disclosure of such information.
  • You have the right to view the contents of your student financial aid file, in accordance with the Family Education Rights and Privacy Act (FERPA).
  • You have the right to know about the refund policies for both Friends University and Financial Aid if you withdraw after the semester begins.
  • You have the right to request a reduction or cancelation of your student loan. Remember that a student loan is a debt that must be repaid; borrow only what you need.
  • You have the right to know conditions of any loan you accept.
  • You have the right to know the terms, conditions, and pay rate for any student job you accept.
  • You have the right to know specific consumer information such as campus crime statistics and athletic information.
  • You have the right to know what financial aid programs are available to you, including information on all federal, state and university financial aid programs.
  • You have the right to know the application procedures and deadlines for each of the available programs.
  • You have the right to know how financial aid is distributed and the basis for these decisions.
  • You have the right to know how and when financial aid is disbursed.
  • You have the right to know how your financial aid eligibility and need was determined. This includes how costs for tuition, fees, room, board, books and supplies, travel, and personal and miscellaneous expenses were determined in your estimated cost of attendance. It also includes what resources were considered in the calculation of your financial aid eligibility (such as parental contribution and other financial aid or personal assets).
  • You have the right to know the interest rate of your loan, the total amount to be repaid (or not to be repaid), repayment procedures, when repayment begins, and the length of the repayment period.
  • You have the right to know how Friends University Financial Aid Office determines whether you are making satisfactory academic progress, and what happens if you are not.
  • You have the right to know information schools must provide as part of the consumer information regulations.

As a financial aid recipient, you are responsible for:

  • You must regularly check your student email account for information from Friends University Financial Aid Office.
  • Begin attendance in all of classes in which you enroll.
  • If you are a dependent student, you must keep your parents or guardians informed of all financial aid requirements and deadlines.
  • Reapply for financial aid each year by filing the Free Application for Federal Student Aid (FAFSA) and submitting all required documents to Friends University Financial Aid Office. Financial aid is not automatically renewed each year.
  • You must complete all application forms accurately and submit them on time to the correct location. You must read and understand all forms you are asked to sign/date and keep a copy of each. You are also responsible for knowing the financial aid reapplication deadlines.
  • You must provide correct information at all times. Reporting false information is a violation of the law and may be considered a criminal offense.
  • You must submit, by the deadline indicated, all additional documentation, verification, corrections and/or new information requested by either the Financial Aid Office or the agencies to which you submitted applications. Some examples include: IRS Tax Return Transcripts, verification forms, loan entrance counseling, loan master promissory notes and loan exit counseling prior to leaving school.
  • Complete the class registration process each semester by the end of the official last day to late register or add courses in order to ensure availability of all student financial aid funds you have been awarded. Some aid programs may be subject to cancelation or reduction if your registration process is not completed by the official last day to late register or add courses.
  • Know the implications that dropping a course or withdrawing from Friends University will have on your student financial aid.
  • You must notify us in writing if the information reported on your financial aid applications has changed.
  • You must notify Friends University Registrar’s Office and any lenders if there are changes in your name, social security number, permanent mailing address, anticipated graduation date, or enrollment status.
  • You must notify us if you receive any scholarships or other awards that do not appear as part of your award on your Self-Service Banner. Some examples include scholarships, tuition credits, and veterans or rehabilitation benefits.
  • You must accept responsibility for all agreements that you sign.
  • After completing a Direct Loan Master Promissory Note, Friends University Financial Aid will disburse the maximum loan for which you are eligible to your student account. You must contact our office if you do not want us to follow that procedure.
  • You must perform the work agreed upon if you accept a Federal Work-Study job, and notify your employer if the amount of your award changes.
  • You must know and comply with the refund procedures of Friends University.
  • You must pay all outstanding balance charges appearing on your Self-Service Banner on your Friends University bill before financial aid is disbursed for the current session.
  • Complete direct deposit information on your Self-Service Banner for any financial aid refunds.
  • You must show Satisfactory Academic Progress according to established policies and standards of Friends University.
  • You must notify us in writing if you are receiving financial aid for attendance at another institution while attending Friends University.
  • You must contact Friends University Financial Aid if you are planning to participate in an Internship/Co-op or Study Abroad/National Exchange program recognized by Friends University.
  • If you are a recipient of a Federal Direct Loan, you must notify the lender should any of the following occur before the loan is repaid:
    • You change your address and/or phone number
    • You graduate
    • You withdraw from school or are enrolled less than half time
    • You change your name (e.g., maiden to married name)
    • You transfer to another university
  • You must maintain satisfactory status on student loans. You may be required by your lender to complete deferment forms for loans that were previously in repayment. Students who default on their student loans or owe refunds on federal grants are not eligible for any financial aid.